ATTENDANCE ZONES
Posted On:
Wednesday, July 08, 2015
ALL STUDENTS

STUDENTS                                                                                                                            09.11

School Attendance Zones

Attendance Areas

Pursuant to Kentucky statutes, the Board shall designate attendance areas for each school. The school serves a geographic area from which resident children shall be assigned. Upon recommendation of the Superintendent, the Board may revise attendance zones from time to time in order to attain maximum utilization of school facilities.

The assignment of a child attending a school for Exceptional Student Education may be on a basis other than a residential area; therefore, is not a subject of this policy. A child who is enrolled in an Exceptional Student Education program shall be assigned pursuant to the adopted plan for Exceptional Student Education.

The assignment of a child to a school (not to include an exceptional student program assignment) in a geographic area other than the school normally designated is referred to as a “Hardship” school assignment.

Implementation of this policy is subject to the conditions herein set forth. The Superintendent, or designee, shall be responsible for processing applications for student assignment changes and for the implementation of this policy.

Proof of Residency

The District will request information regarding residency to determine the location of the student’s domicile but not as it relates to citizenship or immigration status.

The place of residence for the child is deemed to be that place, with address specific, where the parent(s) or guardian eats and sleeps on a continuous basis. A student and his/her parents cannot occupy a residence at more than one (1) address. If Homestead Exemption within Christian County is claimed, that address is considered the family’s primary residence. Proof of such residency and exemption is required.

Notice

Students whose parents are found, after an appropriate, reasonable investigation, to have submitted inaccurate information in an effort to enroll a student in a school to which the student is not assigned and it is determined the place of residence, including that which is claimed as Homestead, is not the real residence, shall be immediately withdrawn and referred for enrollment in the appropriate attendance zoned school.

Proof of Residency

Parents or guardians may prove residency by providing:

A.    One (1) of the following:

1.      Homestead Exemption Card – reflecting Homestead Exemption within Christian County (considered family’s primary residence)

2.      Property Tax Notice (may require additional verification)

3.      Home Purchase Contract in Christian County specified closing date, with a copy of the deed to be provided within sixty (60) days of closing date

4.      Copy of a Manifestation of Domicile filed by the parent (obtained at the Christian Courthouse/the Clerk of Courts Office)

5.      A current rental or lease agreement


STUDENTS                                                                                                                            09.11

                                                                                                                                    (Continued)

School Attendance Zones

Proof of Residency (continued)

AND

B.     Two (2) of the following:

1.      A current Kentucky driver license

2.      Automobile insurance (last two (2) statements)

3.      A current electric billing statement with the portion showing name and service address

4.      A current water bill, cable bill, or landline phone bill (last two (2) statements)

If a parent would like their child to attend a school other than their home zone school, they must submit a “Hardship” form (form is available at the Christian County Board of Education and also on the District’s website). Out of zone attendance must also be approved before the student’s enrollment is completed.

Parents who live with someone else must provide:

A.    A notarized letter from the person they are living with stating that the parent and child live there and notarized confirmation from parent(s) that they, in fact, live with such person;

B.     Two (2) proofs of address from person who wrote the letter to establish that they live in the school zone;

C.            Two (2) proofs of address from the parent to verify that they live at the address.

Parents whose child lives with someone else must provide:

A.    A notarized Power of Attorney that includes the following information must be submitted to the Department of Pupil Personnel by the school or parent for review prior to enrollment:

1.      Relationship of guardian to child;

2.      States that guardian will be responsible for the child’s educational needs;

3.      Length of temporary guardianship.

B.     Department of Pupil Personnel will notify the school regarding status of enrollment;

C.     If the Department of Pupil Personnel approves enrollment of the child by the guardian:

1.      Guardian must sign District Statement of Acceptance of Responsibility Form;

2.      Parent or guardian must provide evidence of pursuit of legal custody through the courts to the school within ninety (90) days (school will note on TERMS S313 screen);

3.      Department of Pupil Personnel will follow-up with District letter to parent/guardian and school as needed.

Homeless student information is available by contacting the Director of Pupil Personnel at 270-887-7000.


STUDENTS                                                                                                                            09.11

                                                                                                                                    (Continued)

School Attendance Zones

Proof of Residency (continued)

If a student moves during the school year, proof of residency must be provided as stated above. The following items are evidence a move is full and complete:

A.    The former residence is not occupied for any purpose at any time by the student or any of the persons with whom the student has been living; and

B.            All personal belongings are moved from the former residence; and

C.            Mail is received at the new residence; and

D.           All utilities are transferred to the new residence; and

E.     Driver license, voter registration, and other forms of legal identification are changed to the new residence.

A student who has attained the age of eighteen (18) and is acting as a legal adult, may establish the residence location without reference to either parent or other adult.

Out-of-Zone Assignment

A child may be assigned to an Out-of-Zone school under the circumstances stated herein upon petition of the parents or responsible individual and wherein the best interests of the child shall be served. For purposes of this policy a responsible individual shall be defined as a parent, guardian, or student of legal age. Transportation is not provided by the Board.

A.    A student may be granted permission to attend school Out-of-Zone when the residence of the responsible individual changes during the school year. Such permission may be granted under the following conditions:

1.      Student With Disabilities

Exceptional students identified by the school system whose interests may be better served in a program offered by a school in another attendance zone may be re-assigned to that school. In such cases placement determinations shall be made by the Administrative Admissions and Release Committee in accordance with federal and state requirements.

2.           If Families Move

If a family moves during the semester from one attendance zone to another within the school system, an elementary, middle, or high school pupil may, without cost to the District, be permitted to finish the semester in the school in which he/she is currently enrolled provided the legal guardian provides transportation. The pupil must enroll the following semester in the school in the attendance zone of his/her legal residence unless the Superintendent/designee determines there are extenuating circumstances.

A student who will be a senior may continue to attend the school in which he/she was enrolled at the end of his/her junior year provided that an application for “Hardship” is filed and approved.


STUDENTS                                                                                                                            09.11

                                                                                                                                    (Continued)

School Attendance Zones

Out-of-Zone Assignment (continued)

3.      Foreign Exchange Students

If a school is approved as an I-20 school and the foreign exchange student is accepted to attend that high school, he/she may attend the school four (4) years. The student would follow the curriculum required for graduation at the high school.

The District shall regulate the admission and participation of exchange students in the District’s educational programs. Only exchange students who participate in programs officially recognized by the Board shall be accepted. The District retains the right to maintain an equitable distribution of exchange students among the high schools. There shall be no more than five (5) foreign exchange students in each high school.

a.          Before an exchange student is accepted at the high school, he/she must be assigned to and have regular contact with his/her local host family thirty (30) days prior to the opening of school.

b.         A foreign exchange student living with a host family residing within the District boundaries shall be admitted as a resident student. A foreign exchange student living with a host family residing outside the District boundaries will not be admitted.

c.          A host family is limited to enrolling one (1) foreign exchange student in the high school, with approval of their sponsoring organization.

d.         The foreign exchange student must document successful completion of at least two (2) years of English in school or equivalent experiences demonstrating functional skills in the English language.

e.          Foreign exchange students must provide a secondary transcript (in English) upon enrollment at the high school.

f.          On the day of enrollment, each foreign exchange student must submit all medical records (TB skin test, if needed; up-to-date immunization certificate, and a Kentucky Preventative Health Care Examination form) required of all students enrolling in the District for the first time.

g.         As stipulated in 22 CFR 62.25, prior to the foreign exchange student’s entry into the United States, the sponsor shall secure written authorization from the Superintendent/designee for the student’s enrollment in a District school.

h.         Exchange programs shall be for the fourth year of secondary school attendance and shall be for one (1) full academic year only. Students must take English III, English IV, and U. S. History.


STUDENTS                                                                                                                            09.11

                                                                                                                                    (Continued)

School Attendance Zones

Foreign Exchange Students (continued)

i.           The sponsoring agency of the foreign exchange student is responsible for providing the District all documentation required by the Immigration and eligible students must be between sixteen (16) and eighteen (18) years of age by the first day of school enrollment. Foreign exchange students who have previously participated in an exchange program are ineligible for participation in the high school program.

j.           Students may take part in sanctioned extracurricular activities, including athletics, if the District and the state authority for determining athletic eligibility approve their participation.

k.         Foreign exchange students shall be expected to complete the course of study in which they are enrolled at the high school and to do the same work and accomplish the same goals as all other students in the class.

4.      If the place of residence will change within six (6) months due to new construction and documentary evidence in the form of a construction contract or sales agreement is presented to indicate the change and the responsible individual petitions for permission to attend the school in the new residence area. (The District reserves the right to verify that progress toward completion of construction is being made, on a continual sixty (60) day review, up until a full and complete move into the new home is accomplished.)

5.      If the place of residence will change within sixty (60) days due to the purchase of an existing home and documentary evidence in the form of a sales agreement is presented to indicate the change and the responsible individual petitions for permission to attend the school in the new residence area.

6.      If the place of residence will change within sixty (60) days due to executing a lease of a home and documentary evidence in the form of a lease is presented to indicate the change and the responsible individual petitions for permission to attend the school in the new residence area.

7.      If the place of residence is to change temporarily (less than six (6) calendar months) during the course of the school year and the responsible individual petitions for permission to remain in the assigned school without interruption occasioned by the temporary change in residence.

8.      Employee Choice

Parent/guardians who reside in Christian County and are employed not less than half time by the Board may request that their child/children attend another school. Those students whose parents/guardians reside outside of Christian County must be employed full time by the Board in order to request that their child/children attend a Christian County School.

Upon separation of the employee from employment with the Board, the student’s school assignment will continue through the remainder of the school year. Student whose parent/guardian resides outside of Christian County may return to the school district where they reside at the end of the school year.


STUDENTS                                                                                                                            09.11

                                                                                                                                    (Continued)

School Attendance Zones

Out-of-Zone Assignment (continued)

9.      Grandfathering

In order to provide educational continuity, a student enrolled in the sixth (6th) through eleventh (11th) grade during the 2012-2013 school year may continue to attend that school until the student graduates. All attendance and discipline requirements must be met. Students attending school under capacity may continue to attend all remaining years. Students who are “grandfathered-in” may be revoked at the end of the school year due to poor attendance, grades, and discipline. Transportation will be the responsibility of the parent/guardian.

Hardship

Students may be allowed to attend a school other than their home zone school based on documented economic or medical hardship, or other documented reason as approved by the Reassignment Committee. A reassignment form must be completed, signed by both school administrators and submitted to the DPP Office for review by the Reassignment Committee. A hardship is defined as documented economic or medical factors that are beyond the student’s and parent/guardian’s control which have a negative impact on the student’s educational process, safety, mental health, or physical well being. Upon receipt of a hardship reassignment request, the Superintendent or his designee shall afford the parent/guardian or student an opportunity to be heard and to present such evidence as may be appropriate to the Reassignment Committee. The decision of the Reassignment Committee is final.

With regard to all requests for change in school assignment, the following provisions shall apply:

All requests shall be made in writing on appropriate forms to the Director of Pupil Personnel. Requests shall be made each year at the elementary, middle, and high school. The Superintendent shall appoint a Reassignment committee to decide if the “hardship” will be awarded.

1.      Transportation shall be the responsibility of the parent/guardian.

2.      Placement of “grandfathered” students, as well as, all “hardship” applicants shall be re-evaluated at the end of each school year by the building Principal for continuation in that school.

3.      Hardship shall be granted only when placement does not cause overcrowding in the out-of-zone, class, or program or where desegregation efforts are not adversely affected.

4.      If the assigned zone school experiences an unexpected increase in enrollment due to new students moving into that zone, the last hardship student to enroll in that school will be the first student reassigned to another school.

5.      Special education students may be assigned to a school as determined by the ARC, provided an exceptionality unity exists at the “hardship” school and/or appropriate resources are available in the “hardship” school.

For guidelines pertaining to “hardship” recruitment of student athletes, see 09.11 AP.21.


STUDENTS                                                                                                                            09.11

                                                                                                                                    (Continued)

School Attendance Zones

Application Procedures

1.      “Hardships” will be considered when there is room/space available in the “hardship” school for the student. When undue “hardship” or extenuating circumstances exist, the Reassignment Committee shall review the request and make a recommendation accordingly.

2.      Receiving “hardship” school Principals shall be given the opportunity to review all applications. Past discipline, attendance, and tardies may be taken into consideration.

3.      When a Principal approves a student for “hardship” (as well as, all “grandfathered-in” students), he/she shall not revoke the “hardship” during the school year.

4.      Once a student is approved for “hardship” (as well as, all “grandfathered-in” students), the parent/guardian cannot arbitrarily transfer the child back to the zone school during a given year unless approved by the Superintendent/designee.

References:

P. L. 107-110 (No Child Left Behind Act of 2001); 34 CFR 200.44

KRS 159.070; OAG 80‑394

Related Policies:

09.111, 09.123

Adopted/Amended: 02/21/2013

Order #:         145

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